Job Description

Job Description

Iowa Homeland Security and Emergency Management (HSEM) is seeking a highly motivated, detail oriented, solution focused individual to serve as the department’s Individual Assistance Grant Program Coordinator within the Preparedness Bureau. The Individual Assistance Grant Program Coordinator will support the development and implementation of the Iowa Individual Assistance Grant Program.

Who We Are

The Iowa Homeland Security and Emergency Management’s (HSEM) Mission Statement is Enhancing the quality of life for Iowans by preparing our State and building resilient communities. The person selected for this position will demonstrate actions and behaviors guided by the HSEM’s four core values:

MISSION ORIENTED - We are resolute in our service to Iowans

INTEGRITY -  We conduct ourselves with honesty and are transparent in our actions 

DISTINGUISHED -  We are leaders in our field

ONE TEAM -  We collaborate, connect, and share

What We Are Seeking

The successful candidate for this complex position will be organized, motivated, and innovative in problemsolving.ThepositionreportstothePreparednessBureauChief,butalsoworkscloselywithother programs and bureaus within the department. The position is located at the Iowa National Guard Joint Forces Headquarters in Johnston, IA. Desired skills and abilities include:

• Strong leadership and organization skills
• Excellent communication and interpersonal abilities
• Experience in data management
• Effective time management skills
• Professional with a strong work ethic
• Reliable and self-discipline
• Resilient and agile

What you will do

You will be an integral member of the HSEM team by providing subject matter expertise and detailed planning in support of the department’s mission by:

• Support the development and implementation of the statewide Iowa Individual Assistance Grant program (IIAGP). Serve as a primary contact for the contracted entities and all partners including emergency management coordinators, local, state, and national partners. Strive to maintain strong effective working relationships with all partners. Provide day to day direction and administrative support to contracted entities, both during times of program activation and steady state. Review financial submissions from contracted entities. As needed, coordinate all activities with the team lead, Disaster Case Advocacy (DCA) Program Coordinator and leadership.
• Conduct steady state outreach and coordination through planning, training and exercise. Assist in the development and maintenance of Standard Operational Procedures and Standard Operational Guides for all applicable users. Assist in the development and delivery of applicable training, exercises and educational outreach as necessary.
• Assist with the identification of unmet needs and resource gaps with the program. Communicate any programmatic changes and/or process adjustments to all applicable partners in a timely manner. Assist in regular process audits with all contract partners. Assist in the coordination with internal staff and applicable contract partners to conduct post event after action reports.
• Participate in state activations as an operations officer within the State Emergency Operations Center (SEOC). During activations, coordinate IIAGP meetings with providers, and when appropriate, coordinate with the DCA Program Coordinator for streamlined response and recovery. Collaborate with the DCA Program Coordinator, Voluntary Agency Liaison, contracted partners, and emergency management coordinators to support the coordination of the IIAGP in local long term recovery activity, including with long term recovery groups and community organizations active in disaster.
• Be prepared to report to the SEOC as requested in support of an activation for real world events or in support of planned exercises. Provide regular updates and program coordination with Emergency Support Function (ESF) -5 (Emergency Management), team lead and leadership to be used for SEOC, ESF-6 (Mass Care) and recovery activities. Coordinate with ESF-5, team lead, leadership and the ESF-6 lead agency during a federal declaration with individual assistance and federal disaster case management.
• Must be fluent in the use of WebEOC (crisis information management system utilized during a SEOC activation). Ensure timely follow-up with customers, including County Coordinators, State and Federal Agency Contacts, and representatives from volunteer groups and private sector.
• Maintain a high level of knowledge and understanding of the Bureau's operation to assist the staff and Bureau Chief. If selected by management, be available as needed to deploy nationwide as an A-Team member for Emergency Management Assistance Compact (EMAC)requests.
• Serve as the Department's subject matter expert for the IIAGP data management platform. Remain fluent in the platform's data tracking and reporting processes. During instances where the program is activated, regularly gather applicable data and incident metrics for inclusion into regular reports for distribution to all applicable parties. Regularly participate in process improvement measures, ensuring the platform remains functional and accessible for all user levels. Communicate potential platform improvements to the team lead and leadership.
• Perform other general duties as assigned by the Director, Response Division Administrator or Preparedness BureauChief.

What We Offer You:

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance Opportunities for professional growth and development

• Paid time off effective immediately (biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year)

• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)

• Optional 401A plan with employer contributions: The State makes match contributions into the employee’s selection of investments in a 401(a) employer match account. The match is $1 for every $1 contributed up to a $75 monthly maximum.

• Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial)

For additional information on benefits, please visit the Iowa Department of Administrative Services website at .

Travel:  Some travel required.

This position will require a presence in the office on a regular basis. There will be a potential option for some remote work once on-boarding and training have been completed, but this is not a fulltime remote work position. Upon hire, applicants must reside in Iowa.

Working Hours: 7:00 A.M.- 3:30 P.M. or 7:30 A.M. - 4:00 P.M. or 8:00 A.M. - 4:30 P.M.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: 

1) Graduation from an accredited four-year college or university with a degree any field, and experience equal to three years of full-time professional experience in grant program planning, analysis, or administration work; professional accounting; civil or construction engineering; or professional administrative work. 

2) All of the following (a and b): a. Three years of full-time professional experience in grant program planning, analysis, or administration work; professional accounting; civil or construction engineering; or professional administrative work; and b. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience. 

3) All of the following (a, b, and c): a. Two years of full-time professional experience in grant program planning, analysis, or administration work; professional accounting; civil or construction engineering; or professional administrative work; and b. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience; and c. Graduation from an accredited college or university with a Master’s Degree in Business or Public Administration, Economic, Engineering, Financial, Social, Health, Agricultural studies, or closely related curriculum. 

4) Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Emergency Management Specialist 1.

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Additional Qualification Requirements

Positions require extended work hours and extensive travel. 

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