Job Description

This position combines overall administrative assistance with entry-level accounting work involving the application of bookkeeping principles and practices. The deal candidate for this position possesses the ability to maintain an organizational and holistic approach to managing all administrative and office needs while performing advanced bookkeeping duties in recording, reviewing, processing, and controlling financial records and documents. Work involves detailed examination of a variety of records and documents for propriety, quality, and accurate conformance to established business office procedures and university policies. The work is performed independently within a framework of prescribed accounting procedures and university regulations.

ESSENTIAL JOB FUNCTIONS

• Oversee daily office operations, including scheduling, team member administrative support, and external vendor relationship support.
• Provide administrative assistance, calendar delegation and management and other admin support to all division cabinet leadership and staff, ensuring everyone has what they need administratively to excel.
• Reviews and Approves Direct Payment files, including filing received and approved DP documents, logging, assigning Direct Pay numbers, assuring that appropriate signatures are obtained
• Working with CFAO and division cabinet to identify inefficiencies and implement solutions to streamline office workflows and procedures.
• Plan and coordinate team-building activities, employee appreciation events, and community outreach
• initiatives.
• Review, categorize, classify, scan and file all signed documents for Executive Director, Finance and
• Administration.
• Support the Controller in the maintenance of all Finance, Administration, HR, Grants/ Restricted Funds files and records of the F/A Division
• Act as a central point for internal department communications, ensuring team alignment and effective collaboration.
• Maintain compliance with safety protocols, HR policies, and operational standards.
• Quarterback all Right to Know Requests, working in coordination with all information needs from various
• departments related to the request
• Provide administrative support to the Controller and Senior Accounting team for the standardization of reporting in BI and SAP
• Manage the Office and Administration budget for the division, seeking opportunities to optimize operational costs between sub-divisions
• Support Human Resources Executive Director and department with confidential requests including employee relations needs, separation and new employee communications etc.
• Work with CFAO and Division Cabinet to re-strategize, rebuild and strengthen the Student Employee program Fiscal Technician to manage student workers, collaborating with the Fiscal Technicians on deployment
• Assist the F/A Division with clerical support as capacity allows
• Quarterly reviews of uncashed checks, open Purchase Orders
• Other duties as assigned by the CFAO and cabinet team

Requirements

At least one (1) year experience working in a fiscal administration capacity in Higher Education or three years of related work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of bookkeeping, accounting or fiscal principles and practices; A Bachelor’s Degree in a related field is required and A Master’s degree is preferred.

KNOWLEDGE, SKILLS & ABILITIES:
•Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
•Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
•Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.
•Advanced knowledge of Microsoft Office Suite and familiarity with scheduling tools, project management platforms, and CRM systems.
•Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.
•Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
•General Skill/ Abilities Expectations
Ability to motivate and guide team members while fostering a culture of accountability and         excellence
Excellent communication, verbal and written.
Ability to interact with diverse publics in a friendly and welcoming manner.
Ability to work effectively in a team environment.
Ability to work in a crisis-oriented environment.
Ability to meet deadlines.
Ability to develop solutions to problems.
Ability to organize and plan effectively.
Ability to provide attention to detail in analyzing and evaluating information.
Skilled in use of technology (Excel and Microsoft Office Suite and work-related software)
Ability to make recommendations to enhance, correct, or streamline operations.

About Cheyney University

We’re looking for exceptional individuals who share our values, embrace our mission, recognize our potential, and covet the opportunity to continue to move our historic University forward. Please note: Due to the high volume of applications we receive, we are unable to respond to your phone calls about vacancies or about the status of recruitment and your application. However, relevant applicants will be contacted for interviews.

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