Job Description

UAA Student Engagement is looking for an experienced Operations Assistant to research, reconcile, and prepare monthly financial management reports and process daily requests for financial transactions.

The Operations Assistant plays a key fiscal support role within Student Engagement, responsible for a variety of purchasing, reconciliation, and deposit-related tasks across multiple funding sources. This position manages ProCard documentation, processes purchase requisitions, reimbursements, and scholarships, and ensures compliance with university fiscal policies. It also supervises student staff responsible for sundry sales deposits and maintains oversight of the Student Union’s change fund. The Operations Assistant serves as a key liaison for fiscal operations, supporting departmental accuracy, compliance, and continuity.

To thrive in this role, candidates should bring strong fiscal and administrative expertise grounded in a solid understanding of cash handling, purchasing, and accounting procedures, including GAAP principles. Success requires excellent time management, attention to detail, and the ability to organize and prioritize tasks in a fast-paced, interruption-prone environment. Proficiency with financial systems such as Banner Finance, Microsoft Excel, PDF software, and general office equipment is essential. The role demands the ability to navigate confidential financial data with accuracy and discretion, while also communicating effectively with students, staff, faculty, and the public. Strong problem-solving, customer service, and interpersonal skills—especially in training, conflict resolution, and independent decision-making—are key to excelling in this position.

Minimum Qualifications:

Associate’s degree in applied Accounting or related field and three years of relevant experience, or an equivalent combination of training and experience. Bachelor’s degree preferred.

Position Details:

This is a full-time, term-funded, non-exempt staff position complete with both a competitive salary and  full employee benefits package . UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the  UA Staff Salary Schedule , Grade 78, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified.

📃To view the full list of job responsibilities, please click HERE .

☎️If you have any questions regarding this position, please contact Lydia Gentry, at [email protected].

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The  University of Alaska () is an Equal Opportunity/Equal Access Employer and Educational Institution.  The University is committed to a  policy of non-discrimination () against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

* Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.  The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.  

Access to the reports is available at:

UAA : (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online:  . Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or  [email protected] / 907-786-1214 or  [email protected] . 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online:  . Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or  [email protected] .

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online:  . Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing  [email protected] .

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